Category: HOA Board

The Clifton Crest Homeowners Association will have its Annual Meeting on Monday, January 29th at 7pm. This will be a virtual meeting conducted via Zoom. Here is the Zoom link: Clifton Crest 2024 Annual Meeting.

Clifton Crest is served by a five-person Board of Directors. This meeting provides an opportunity to meet neighbors, elect (3) three new members, discuss issues pertaining to the community and hear reports on the past year’s activities as well as plans for the coming year.

This legally required meeting cannot take place unless we achieve a quorum. Critical services such as trash pickup and snow removal cannot occur without a function HOA Board. Please print out this 2024 Clifton Crest Annual Meeting Proxy Form and complete and sign the form. You may fill out the form however you wish, but the simplest option is to check the ‘for quorum purposes only’ box. Take a clear, well-lit photo of the form with your phone and email it to Ingrid Ketterman (iketterman@capitolcorp.com), our community manager. Because this is a virtual meeting,we need your proxy even if you are planning to attend the meeting.

For your reference, here is the Agenda for the 2024 Meeting as well as the Minutes of the 2023 Meeting. Also, here is a copy of the official meeting notice letter that was sent by U.S. Mail to every homeowner.

We look forward to seeing you at the meeting. Every effort will be made to move the meeting along quickly and not take up more of your time than is necessary.

Clifton Crest HOA successfully completed its 2022 Annual Meeting on January 12th. Thank you to everyone who participated online or sent in their proxy. Details of the meeting are described in the draft meeting minutes. Of particular note, Claudia Escobar was elected to fill the vacant seat on the HOA Board. The other Board members continue their terms. View the HOA Board page for a list of all the board members.

The Clifton Crest Homeowners Association will hold its required Annual Meeting on Wednesday, January 12th, 2022 at 7:00 pm. This will be a virtual meeting conducted via Zoom. You must send in a proxy form even if you plan to attend via Zoom (Link to proxy form below).

CLICK HERE to join the annual meeting.

There is a vacant seat on the HOA Board of Directors. All homeowners are encouraged to consider serving on the Board. It would be great to have representation on the board from all areas of Clifton Crest. Very little time is required and almost all HOA business is conducted via email.

SEND IN A PROXY FORM.  Your proxy will allow us to achieve the legally required quorum to conduct business even if you will not be attending the meeting. It is also needed if your are attending the meeting.  Download the form, print it, fill out (very easy) and sign.  Take a picture of the form and email it to our Community Manager, Ingrid Ketterman, at iketterman@capitolcorp.com.

Your cooperation and involvement is greatly appreciated to maintain a functioning HOA. Without a functioning HOA, no trash or recycling contracts can be issued and no grounds maintenance or snow removal performed.

As announced previously, due to the COVID-19 pandemic, the 2021 Annual Meeting of the Clifton Crest Homeowners Association will be held virtually via Zoom. The meeting is Tuesday, January 12th, 2021 from 7:30 to 8:30. Here is the Zoom link for the Clifton Crest HOA 2021 Annual Meeting. If necessary, you can manually enter the Meeting ID 865 8727 8065. Our Community Manager Ingrid Ketterman will act as Zoom host and regulate access to the meeting.

It is absolutely vital that you send in your signed proxy form so that we can achieve the legally required quorum to hold the meeting. You need to send in a proxy even if you plan to attend the meeting via Zoom. Basic services like trash collection and snow removal depend on being able to continue the governance of the HOA. Also note that this year there are two vacancies on the HOA Board – volunteers are needed to fill these vacancies.

Please download the proxy form, print it out, complete and sign the form. Then take a clear, well-lit photo of the form with your mobile device, and email the photo to our community manager, Ingrid Ketterman, at iketterman@capitolcorp.com.

All homeowners should have received a packet via U.S. Mail with official notice and details of the meeting. Here are the cover letter, agenda, and draft minutes of the 2020 meeting that were included in that packet.

The Clifton Crest Homeowners Association will hold its Annual Meeting on Tuesday, Jan 12th, 2021, from 7:30 pm to 8:30 pm. The meeting will be entirely virtual and conducted via Zoom. Ingrid Ketterman, our Community Manager, will serve as the Zoom host and control entry to the meeting. Further details will be provided as they become available and will be included with written notice mailed to every homeowner.

Changes in Virginia law now allow for homeowners associations to have official meetings that are entirely virtual – no physical attendance at any location required. This is a special emergency provision that applies only when the Governor of Virginia has declared an emergency, as is the case presently due to the COVID-19 pandemic.

Accordingly, plans are being made for the next Annual Meeting of the Clifton Crest HOA to be conducted virtually, most likely using Zoom. This meeting will be held in early January but the date and other details have yet to be determined. Details will be posted as they are determined. Homeowners will still receive written notice of the meeting via U.S. mail.

For more information about the changes to the law, please see this very helpful law firm blog post.

Clifton Crest’s HOA Board President Jeffrey Dunn has given notice that he has resigned from the Board due to the fact that he and his wife are moving out of the area. On behalf of the entire community, we would like to thank him for years of dedicated service. During his tenure we have had financial stability, improving property values, and a pleasant and safe family-friendly community. Jeff has always advocated ruling in favor of residents and avoiding the excesses and rigidity for which many HOAs are known.

Jeff’s departure leaves an immediate opening on the HOA Board. The HOA Board conducts nearly all of its business via email and due to the small size of the community the volume of activity is relatively light. If you would like to volunteer to serve on the Clifton Crest HOA Board, please contact our Community Manager, Ingrid Ketterman at iketterman@capitolcorp.com. Formal election of HOA Board members will occur at the HOA Annual Meeting in January, but a volunteer can serve in an interim capacity until then.

Look for additional posts with more information about the HOA Board vacancy and the HOA Annual Meeting in the near future.

The Clifton Crest Homeowners Association will hold its annual meeting on Tuesday, January 28th, 2020 at 7pm. The meeting will be held at the offices of our management company, Capitol Property Management. The address is 3914 Centreville Rd Ste 300, Chantilly, Virginia. Further details including the agenda and a proxy form can be found in the 2020 Annual Meeting Packet.

This is your chance to discuss HOA matters and make your voice heard. This is also an opportunity to meet your HOA Board members and run for a seat on the Board if you wish.

Homeowners are encouraged to attend in person. If you will not be attending the meeting, please complete a proxy form and give it to a Board member or another person who will be attending the meeting. We must have sufficient attendance in person or by proxy to establish a quorum in order to hold the meeting.

The Clifton Crest HOA Board of Directors is pleased to announce the appointment of Ms. Ellen Frogale to the Board of Directors.  This is a temporary appointment to fill the vacancy that resulted from Chuck Bowmaster’s retirement in July.

Board members are elected for a three-year term at the HOA’s Annual Meeting that is held every year in January.  Homeowners interested in serving on the Board of Directors should plan to attend that meeting.  Please contact Ingrid Ketterman for additional Information.

Click here for a list of the current Clifton Crest HOA Board members.