Category: HOA Board

The Clifton Crest HOA Annual Meeting was held as scheduled Monday, January 26^th.  There was one seat on the HOA Board previously held by Chetan Modi up for reelection.  Chetan Modi was nominated for another term.  Additionally, a nomination was received from the floor for another candidate, Rabyya Khawaja.  When the election was held, the result was an apparent exact tie.  At Ingrid Ketterman’s suggestion, the decision made in the meeting was to simply expand the Board from five members to six so that both Chetan and Rabyya could both serve.

Subsequent research after the meeting revealed that the HOA By-Laws specify a strict limit of five members on the HOA Board of Directors.  To resolve the situation and bring us into compliance with the By-Laws, Uma graciously offered to resign her seat a year early.  We thank Uma for her many years of service and congratulate both Chetan and Rabyya on their election. Chetan will serve a new three-year term and Rabyya will serve the one remaining year of Uma’s term. [Preceding sentence in bold is a correction to the original post.]

Link to Virtual Meeting (Zoom): Clifton Crest HOA 2026 Annual Meeting

The Clifton Crest Homeowners Association (HOA) will hold its 2026 annual meeting on Monday, January 26, 2026 at 7pm via Zoom. This meeting is required by law. A seat on the HOA Board is up for election this year and a functioning board is necessary to oversee the management company, select and supervise contractors, and approve requests for exterior modifications.

PROXIES NEEDED! Because this is a virtual meeting, all attendees must provide a signed proxy form to verify eligibility. We also need a minimum number of proxies to establish a quorum so please submit a proxy even if you cannot attend the meeting. The process for submitting a proxy is easy:

• Download this proxy form (or use the one sent to you previously by U.S. Mail)
• Complete and sign the form. ‘For Quorum Purposes Only’ is the simplest option.
• Take a clear, well-lit picture of the signed form with your phone or tablet.
• Attach the photo to an email and send it to our property manager Ingrid Ketterman at iketterman@capitolcorp.com.

For your convenience, here is an online copy of the complete annual meeting package that your were previously sent via U.S. Mail.

Thank you so much for your interest and support of the Clifton Crest Homeowners Assocation.

The Clifton Crest Homeowners Association will have its Annual Meeting on Monday, January 29th at 7pm. This will be a virtual meeting conducted via Zoom. Here is the Zoom link: Clifton Crest 2024 Annual Meeting.

Clifton Crest is served by a five-person Board of Directors. This meeting provides an opportunity to meet neighbors, elect (3) three new members, discuss issues pertaining to the community and hear reports on the past year’s activities as well as plans for the coming year.

This legally required meeting cannot take place unless we achieve a quorum. Critical services such as trash pickup and snow removal cannot occur without a function HOA Board. Please print out this 2024 Clifton Crest Annual Meeting Proxy Form and complete and sign the form. You may fill out the form however you wish, but the simplest option is to check the ‘for quorum purposes only’ box. Take a clear, well-lit photo of the form with your phone and email it to Ingrid Ketterman (iketterman@capitolcorp.com), our community manager. Because this is a virtual meeting,we need your proxy even if you are planning to attend the meeting.

For your reference, here is the Agenda for the 2024 Meeting as well as the Minutes of the 2023 Meeting. Also, here is a copy of the official meeting notice letter that was sent by U.S. Mail to every homeowner.

We look forward to seeing you at the meeting. Every effort will be made to move the meeting along quickly and not take up more of your time than is necessary.

Clifton Crest HOA successfully completed its 2022 Annual Meeting on January 12th. Thank you to everyone who participated online or sent in their proxy. Details of the meeting are described in the draft meeting minutes. Of particular note, Claudia Escobar was elected to fill the vacant seat on the HOA Board. The other Board members continue their terms. View the HOA Board page for a list of all the board members.

The Clifton Crest Homeowners Association will hold its required Annual Meeting on Wednesday, January 12th, 2022 at 7:00 pm. This will be a virtual meeting conducted via Zoom. You must send in a proxy form even if you plan to attend via Zoom (Link to proxy form below).

CLICK HERE to join the annual meeting.

There is a vacant seat on the HOA Board of Directors. All homeowners are encouraged to consider serving on the Board. It would be great to have representation on the board from all areas of Clifton Crest. Very little time is required and almost all HOA business is conducted via email.

SEND IN A PROXY FORM.  Your proxy will allow us to achieve the legally required quorum to conduct business even if you will not be attending the meeting. It is also needed if your are attending the meeting.  Download the form, print it, fill out (very easy) and sign.  Take a picture of the form and email it to our Community Manager, Ingrid Ketterman, at iketterman@capitolcorp.com.

Your cooperation and involvement is greatly appreciated to maintain a functioning HOA. Without a functioning HOA, no trash or recycling contracts can be issued and no grounds maintenance or snow removal performed.

As announced previously, due to the COVID-19 pandemic, the 2021 Annual Meeting of the Clifton Crest Homeowners Association will be held virtually via Zoom. The meeting is Tuesday, January 12th, 2021 from 7:30 to 8:30. Here is the Zoom link for the Clifton Crest HOA 2021 Annual Meeting. If necessary, you can manually enter the Meeting ID 865 8727 8065. Our Community Manager Ingrid Ketterman will act as Zoom host and regulate access to the meeting.

It is absolutely vital that you send in your signed proxy form so that we can achieve the legally required quorum to hold the meeting. You need to send in a proxy even if you plan to attend the meeting via Zoom. Basic services like trash collection and snow removal depend on being able to continue the governance of the HOA. Also note that this year there are two vacancies on the HOA Board – volunteers are needed to fill these vacancies.

Please download the proxy form, print it out, complete and sign the form. Then take a clear, well-lit photo of the form with your mobile device, and email the photo to our community manager, Ingrid Ketterman, at iketterman@capitolcorp.com.

All homeowners should have received a packet via U.S. Mail with official notice and details of the meeting. Here are the cover letter, agenda, and draft minutes of the 2020 meeting that were included in that packet.

The Clifton Crest Homeowners Association will hold its Annual Meeting on Tuesday, Jan 12th, 2021, from 7:30 pm to 8:30 pm. The meeting will be entirely virtual and conducted via Zoom. Ingrid Ketterman, our Community Manager, will serve as the Zoom host and control entry to the meeting. Further details will be provided as they become available and will be included with written notice mailed to every homeowner.