Pipestem Paving & Crack Sealing

The Clifton Crest HOA has entered into a contract with Brothers Paving Inc. for paving and crack sealing for the three pipestems in Clifton Crest.

The pipestem serving 13318, 20, 22, 24, & 26 Regal Crest Drive was repaved approximately 7 years ago and will receive crack sealing only. The other two pipestems, — the ones serving 5706, 08, & 10 Regal Crest Court and 13380, 82, 84, 86, 88, and 90 Caballero Way — will be fully repaved. Those two pipestems have never been repaved and are showing substantial deterioration after 24 years of use. Full repaving includes milling the existing pavement to a depth of 2 inches and applying a new asphalt surface.

The repaving of the Regal Crest Court and Caballero Way pipestems is currently scheduled for August 5th, 2024. The crack sealing of the Regal Crest Drive pipestem is scheduled for August 7th, 2024. These dates may be impacted by weather or other circumstances.

The precise areas to be serviced are clearly shown in this overhead view of the sealing and paving areas.

VERY IMPORTANT: Sealing or paving of the individual private drive ways connecting the pipestems to garage entrances will NOT be paid for by the HOA. It is strongly recommended (particularly for the full repaving) that affected homeowners have their private driveways done at this time, but this will be at the individual homeowners expense.

Capitol Property Management will be sending out a mailer to affected homeowners during the last week of June. Please keep an eye out for this mailer. Additional information will also be posted on this website as it becomes available. Thank you for your understanding and cooperation as we continue to maintain and improve our community. Please note that the work that is being paid by the HOA will be paid out of our reserve funds (supplemented by the VDOT land sale funds) and will not impact our operating budget or require an increase in homeowner assessments.

2024 Annual Meeting 1/29 7pm

The Clifton Crest Homeowners Association will have its Annual Meeting on Monday, January 29th at 7pm. This will be a virtual meeting conducted via Zoom. Here is the Zoom link: Clifton Crest 2024 Annual Meeting.

Clifton Crest is served by a five-person Board of Directors. This meeting provides an opportunity to meet neighbors, elect (3) three new members, discuss issues pertaining to the community and hear reports on the past year’s activities as well as plans for the coming year.

This legally required meeting cannot take place unless we achieve a quorum. Critical services such as trash pickup and snow removal cannot occur without a function HOA Board. Please print out this 2024 Clifton Crest Annual Meeting Proxy Form and complete and sign the form. You may fill out the form however you wish, but the simplest option is to check the ‘for quorum purposes only’ box. Take a clear, well-lit photo of the form with your phone and email it to Ingrid Ketterman (iketterman@capitolcorp.com), our community manager. Because this is a virtual meeting,we need your proxy even if you are planning to attend the meeting.

For your reference, here is the Agenda for the 2024 Meeting as well as the Minutes of the 2023 Meeting. Also, here is a copy of the official meeting notice letter that was sent by U.S. Mail to every homeowner.

We look forward to seeing you at the meeting. Every effort will be made to move the meeting along quickly and not take up more of your time than is necessary.

Paving, Curb & Sidewalk Repair

The Clifton Crest HOA has engaged Pro-Pave to do repair work in the townhome area. This includes full-mill repaving & restriping of Clifton Crest Way and the entire parking area. There will also be selected repairs made to crumbling curbstones & sections of the sidewalk.

Curbstone & sidewalk repair is scheduled for Friday, October 13th from 7 am to 6 pm. Signs will be posted in advance marking which parking areas will be unavailable. Repaving is scheduled for Tuesday, October 17th from 7 am to 6 pm. All parking spaces and Clifton Crest Way will be closed the entire day. Also, there will be no trash pickup for the townhomes that day.

Cars must be moved or they will be towed. If your vehicle is towed, contact Battlefield Towing at 703-378-0059. The above-listed dates are dependent on the weather. Updates will be posted at the townhome site and on this website. If you have any questions or concerns, please contact the HOA’s Community Manager, Ingrid Ketterman at iketterman@capitolcorp.com or 703-707-6404.

Additional details can be found on this flyer, a copy of which has been mailed to all residents in the townhomes. Note that if you have renters in the townhomes it is your responsibility to notify them of this activity.

Lock Your Car!

We have had two recent reports of people going through unlocked cars parked in Clifton Crest looking for valuables. Always lock your car when it is parked on the street or in your driveway. Do not leave any valuables or bags that look like they might contain valuables visible in your car.

Coming Soon – Townhome Lot Repaving

The Clifton Crest Homeowners Association is in the final stages of engaging a contractor to repave the parking lot of the townhomes on Clifton Crest Way. The parking lot has not been repaved since originally built 23 years ago. This will be “full mill” repaving, not merely resealing. The contractor will also repair some broken curbstones and sections of the sidewalk. All curbstones, lines, house numbers, and visitor space markings will be repainted. Additional details including the schedule will be posted when available. The cost of this project will be funded entirely by existing reserves and will not require an increase in assessments.

Annual Meeting Monday, Jan 23rd

The Clifton Crest HOA will hold its annual meeting Monday, January 23rd, at 7:00 pm. The meeting will be conducted virtually using this Zoom link. This meeting is required by law and is necessary for the HOA to continue to operate. There is one HOA Board position up for a vote this year. We will also be discussing how best to make use of the $115,ooo (potentially more) of income that we expect to receive from VDOT’s taking of some HOA land for the widening of Route 29.

This required meeting cannot take place unless we have a quorum. Each year we come close to not having the required number of attendees or proxies. Because this is a virtual meeting, we need proxies even for those who do plan to attend the meeting. Please print and fill out this very simple proxy form. All homeowners should have received a copy in the mail a few weeks ago. Mark the third option ‘for quorum purposes only’, write in your address and sign. Take a clear picture in good light of the completed form with your mobile device and email it to our property manager, Ingrid Ketterman, at iketterman@capitolcorp.com. Thank You!

Christmas Tree Collection

Christmas Tree Collection

Christmas trees will be collected during the first 2 weeks of January. Trees will be collected on our usual yard waste collection day, Saturday.

All trees must be placed on the curb with all tinsel/decorations removed and trees should not be placed in plastics bags. Collection of Christmas trees may be impacted by the national labor shortage; if a tree is placed curbside for collection on yard waste collection day and is not picked up, please advise residents to leave it out at the curb and collection will be completed as soon as possible.

Yard Waste – Always Saturday

Patriot Disposal has informed the Clifton Crest HOA that, effective immediately, our regular scheduled day for yard waste pickup will be Saturday for the rest of the season. Please also take a moment to read these yard waste rules supplied by Patriot Disposal:

Yard Waste will be collected on Saturdays. Grass clippings and leaves must be set out for pickup in bio-degradable PAPER bags (10 maximum) or in a trash container clearly marked “yard waste” on both sides.  Tree limbs and brush must be tied in bundles no longer than 4 feet in length and 6 inches in diameter.  Bundles or items that are bagged cannot exceed 50 pounds.  Yard waste does not include stumps, rocks, dirt, sod, gravel, mulch, whole trees, or clean-up from storm damage.  Collection of these items may be provided for an additional charge.