Clifton Crest Homeowners Association – Clifton, VA
Patriot Disposal Services will not be making trash pickups on Christmas Day, Friday, December 25th, and on New Years Day, January 1st, 2021. Normal trash service will resume for Clifton Crest on the Tuesdays that follow those two Friday holidays.
Christmas trees will be collected during the first two weeks of January as part of the normal Wednesday yard waste collection. Those dates are January 6th and January 13th.
As announced previously, due to the COVID-19 pandemic, the 2021 Annual Meeting of the Clifton Crest Homeowners Association will be held virtually via Zoom. The meeting is Tuesday, January 12th, 2021 from 7:30 to 8:30. Here is the Zoom link for the Clifton Crest HOA 2021 Annual Meeting. If necessary, you can manually enter the Meeting ID 865 8727 8065. Our Community Manager Ingrid Ketterman will act as Zoom host and regulate access to the meeting.
It is absolutely vital that you send in your signed proxy form so that we can achieve the legally required quorum to hold the meeting. You need to send in a proxy even if you plan to attend the meeting via Zoom. Basic services like trash collection and snow removal depend on being able to continue the governance of the HOA. Also note that this year there are two vacancies on the HOA Board – volunteers are needed to fill these vacancies.
Please download the proxy form, print it out, complete and sign the form. Then take a clear, well-lit photo of the form with your mobile device, and email the photo to our community manager, Ingrid Ketterman, at iketterman@capitolcorp.com.
All homeowners should have received a packet via U.S. Mail with official notice and details of the meeting. Here are the cover letter, agenda, and draft minutes of the 2020 meeting that were included in that packet.
The Clifton Crest Homeowners Association will hold its Annual Meeting on Tuesday, Jan 12th, 2021, from 7:30 pm to 8:30 pm. The meeting will be entirely virtual and conducted via Zoom. Ingrid Ketterman, our Community Manager, will serve as the Zoom host and control entry to the meeting. Further details will be provided as they become available and will be included with written notice mailed to every homeowner.
Changes in Virginia law now allow for homeowners associations to have official meetings that are entirely virtual – no physical attendance at any location required. This is a special emergency provision that applies only when the Governor of Virginia has declared an emergency, as is the case presently due to the COVID-19 pandemic.
Accordingly, plans are being made for the next Annual Meeting of the Clifton Crest HOA to be conducted virtually, most likely using Zoom. This meeting will be held in early January but the date and other details have yet to be determined. Details will be posted as they are determined. Homeowners will still receive written notice of the meeting via U.S. mail.
For more information about the changes to the law, please see this very helpful law firm blog post.
Clifton Crest’s HOA Board President Jeffrey Dunn has given notice that he has resigned from the Board due to the fact that he and his wife are moving out of the area. On behalf of the entire community, we would like to thank him for years of dedicated service. During his tenure we have had financial stability, improving property values, and a pleasant and safe family-friendly community. Jeff has always advocated ruling in favor of residents and avoiding the excesses and rigidity for which many HOAs are known.
Jeff’s departure leaves an immediate opening on the HOA Board. The HOA Board conducts nearly all of its business via email and due to the small size of the community the volume of activity is relatively light. If you would like to volunteer to serve on the Clifton Crest HOA Board, please contact our Community Manager, Ingrid Ketterman at iketterman@capitolcorp.com. Formal election of HOA Board members will occur at the HOA Annual Meeting in January, but a volunteer can serve in an interim capacity until then.
Look for additional posts with more information about the HOA Board vacancy and the HOA Annual Meeting in the near future.
As of Monday, June 15th, trash and recycling contractors are required to resume collecting yard waste. Our current contractor, Patriot Disposal, has already started this collection but this notice from Fairfax County makes it official.
The information on yard waste collection below is an excerpt from the Patriot Disposal welcome letter that was sent to every homeowner in April.
YARD WASTE: Yard Waste will be collected on Wednesdays. Grass clippings and leaves must be set out for pickup in bio-degradable paper bags or in a trash container clearly marked “yard waste” on both sides. Tree limbs and brush must be tied in bundles no longer than 4 feet in length and 6 inches in diameter. Bundles or items that are bagged cannot exceed 50 pounds. Yard waste does not include stumps, rocks, dirt, sod, gravel, mulch, whole trees, or clean-up from storm damage. Collection of these items may be provided for an additional charge.
Our previous trash and recycling contractor, American Disposal Services (ADS), will be coming through Clifton Crest again on Tuesday, May 26th to pick up any remaining ADS trash or recycling bins. Please place them at or near the curb the night before for pickup.
Also, please note that our recycling pickup day is now Wednesday, not Tuesday.
Trash and recycling contractors, acting under current Coronavirus emergency guidance from Fairfax County Government, have suspended all curb-side collection of yard waste. This included bagged grass-clippings, leaves, mulch and bundled branches. This affects all communities in the county including Clifton Crest and will continue until Fairfax County changes this guidance. Accordingly, please do not place yard waste at the curb. Residents are asked to keep yard waste on their property.
Additional information can be found at this Fairfax County FAQ.
Clifton Crest HOA has selected a new contractor to provide trash collection and recycling services to our community. Effective Friday, May 1st, 2020, the new contractor is Patriot Disposal. They will be distributing new trash and recycling bins as part of the service. Our current contractor, American Disposal will be picking up their old bins between April 28th and April 30th. Please put all your old bins out for the Tuesday April 28th pickup and leave them at the curb.
Trash pickup will continue to be made on Tuesdays and Fridays. However, recycling and yard waste will now be collected on Wednesdays.
Additional information can be found in the Patriot Disposal Welcome Letter. Also, please note the COVID-19 Emergency Restrictions.
The Clifton Crest Homeowners Association will hold its annual meeting on Tuesday, January 28th, 2020 at 7pm. The meeting will be held at the offices of our management company, Capitol Property Management. The address is 3914 Centreville Rd Ste 300, Chantilly, Virginia. Further details including the agenda and a proxy form can be found in the 2020 Annual Meeting Packet.
This is your chance to discuss HOA matters and make your voice heard. This is also an opportunity to meet your HOA Board members and run for a seat on the Board if you wish.
Homeowners are encouraged to attend in person. If you will not be attending the meeting, please complete a proxy form and give it to a Board member or another person who will be attending the meeting. We must have sufficient attendance in person or by proxy to establish a quorum in order to hold the meeting.